Publish It with Desktop Publishing
By the End of This Tutorial, You’ll Be Able To;
Make your own greeting cards, banners, and brochures >• Stick pictures and text on the same page
Create shaded sidebars that call attention to important text
Squeeze and stretch pictures to make them fitTo place an order for the Complete Project Material, pay N5,000 to
GTBank (Guaranty Trust Bank)
Account Name – Chudi-Oji Chukwuka
Account No – 0044157183
Then text the name of the Project topic, email address and your names to 08060565721.
You’ve probably gotten computer greeting cards or invitations from friends showing off what they can do with their computers. (They probably just went down to the kiosk at the local drugstore and fed the machine a couple bucks for a customized greeting card.)
Now that you have a computer (and hopefully a color printer), you too can create your own greeting cards, invitations, brochures, business cards, calendars, newsletters, and any other fancy documents. In this tutorial, you’ll learn the basics of using a desktop publish¬ing program to publish your own works.
But Can’t I Just Use My Word Processor?
If you have a top-of-the-line word processing program, such as Word or Word Pro, you can use it to combine text and graphics on a page. You can create brochures, newsletters, and even your own letterhead. So, what makes a desktop publishing program so different from a word processor? Here are some of the major differences:
A word processor comes with advanced tools for creating content (such as a spell-and grammar-checker). Most desktop publishing programs do not offer these tools.
Desktop publishing programs are designed to give you greater control of text and graphics on a page.
A desktop publishing program can flip text and graphics upside-down, allowing you to easily create greeting cards and invitations that fold.
In a desktop publishing program, you can flow text from a column on one page to a column on another page. This makes it much easier to create newsletters.
Most desktop publishing programs let you crop (cut off) sections of a graphic right on a page. In a word processor, you can resize the graphic, but you usually can’t crop it.
In short, if you frequently create complex publications such as brochures, greeting cards, and newsletters, you’ll find that a desktop publishing program can save you a lot of time and frustration.
Using Automated Features for Simple Projects
If you’re interested in creating simple pamphlets, greeting cards, and other small, commonly used publications, many desktop publishing programs offer several automated features you’ll probably want to use.
Get a Quick Start with Publishing Wizards
The newest breed of desktop publishing programs (including Microsoft Publisher and Print Shop) include publishing wizards, which make it easy to start churning out your own publications quickly. For example, when you start Microsoft Publisher, a window appears, displaying icons for creating sixteen publications, including a card, resume, brochure, sign and letterhead. There are even icons for paper airplanes and origami (Publisher prints fold lines on the paper).
You double-click the icon for the desired publication, and Publisher starts one of its award-winning wizards, a series of dialog boxes that leads you through the process. For example, with the Greeting Card Wizard, you select a picture and greeting for the front of the card, you enter the message that you want to appear on the inside, and you can even place your own logo on the back of the, card.
Page Layout for the Stylistically Impaired
Many desktop publishing programs offer the following features to help you lay out pages more consistently and accurately and to help you design publications:
Templates Some programs come with templates for common publications, such as greeting cards, brochures, newsletters, and business cards. You simply open the template, type in your own information, change the pictures used in the template, and then print.
Master pages A master page contains a collection of elements (company logo, page number) that will appear on every page in the publication. When you print the publication, these elements are printed on every page in the same location. If you do not want the text or graphics from a master page to appear on all pages, you can turn it off for certain pages.
Grids A grid is like a transparent piece of graph paper that allows you to align text and graphics precisely on a page. Many programs include a snap-to grid. When you move text or graphics on the grid, the snap-to feature snaps the object to the nearest grid line for consistent alignment (hence the name).
Starting from Scratch
If you publish only pamphlets, greeting cards, and other small documents, you will find all you need in Publisher’s wizards or in Print Shop’s selection of publications. However, if you need to publish a book, or you’re creating something requiring a little more creativity, you may want to start from scratch, with a blank page. Although the page may be blank, you’ll see several items on-screen:
Paste-up board You can use the space around the page to temporarily store scraps of text and pictures. For example, if you want to move a picture from one page to the next, you can drag the picture off the page and set it on the paste-up board. Turn to the page on which you want the picture to appear; then drag the picture from the paste-up board onto the page.
Rulers Horizontal and vertical rulers appear around the perimeter of the paste-up board. You can use the rulers to help you align text and graphics more precisely. Some programs let you drag the rulers right to where you are aligning objects.
Toolbox or toolbar Nine out of ten programs provide a toolbar that contains buttons for entering commonly used commands. For example, the toolbar may contain a button for placing a picture on a page or drawing a line.
Page buttons The page buttons let you flip from page to page in your publication.
View settings Sometimes, you want a bird’s-eye view of a page. Other times, you want to see a close-up view of a given area. The View buttons or View commands let you zoom in or zoom out on a page.
Bringing in the Text
When you run a word processor, you can start typing immediately. A desktop publishing program is a little different. To begin typing, you first must create a text box. You can then type text into the box or import text that you’ve already typed in your word processor. To create a text box, take the following steps:
1. Click the Text Box button, or select the option from one of the menus.
2. Move the mouse pointer to where you want the upper-left corner of the text box to appear.
3. Hold down the mouse button while dragging down and to the right, until the box is the desired size and dimensions (you can easily resize it later).
4. Release the mouse button. The text box appears, and an insertion point appears inside the text box.
If you are creating a publication that has lots of text, such as a newsletter or book-you may save time by typing the text in your word processor and th&importing it into a text box. Word processors usually offer more advanced tools for editing and spell checking text.
Taking Control of the Text Box
Once you have a text box on the page, you can start typing. However, if you’re in full page view, it will look as though you’re typing on the head of a pin. Try zooming in at 100% while you type. Here are a few other tips for working with text boxes:
You can change the type style and type size of the text just as you can in a word processor. Drag over the text, and then choose the type style and type size you want to use.
To change the size or shape of a text box, click its border, and then drag one of the handles (small black boxes).
To move a text box, drag its border.
If the text box is too small to fit all the text, you can reduce the size of the text. Most desktop publishing programs also let you flow the text to another text box, which can be on the same page or on another page.
You can usually add a border around the text box to set it off from surrounding text.
Making Your Text Sing
When you bring text into a document, it looks fairly drab nothing like the elaborate print you see in Cosmo. In order to breathe some life into your text, you have to format it. Here’s a quick list of the formatting you can apply to your text:
Fonts You can use different fonts to emphasize text or set headings apart from the body text. Here are some examples of fonts:
Enhancements Unlike fonts, which control the essential quality of text, enhancements act as text makeup. When you apply an enhancement, the typestyle and size remain the same, but the look of the text changes. Some common enhancements are:
Bold Italic Shadow
Condensed SMALL CAPS Strikcthrough
Superscriptp SubscriptB Underline
Color If you have a color printer, you can color your text to create full-page color ads or brochures.
Alignment You can center your text, align it left or right, or fully justify it (so it looks like the text in newspaper columns).
Line spacing and leading You can set line spacing at single or double spacing and increments thereof. (Spacing is determined by the text size you are using.) You can add space between lines of text (called leading) to control spacing more precisely. For example, if your resume is coming up short, you might want to add 2 points of leading between all the lines. Trust me, no one will notice.
Kerning Kerning allows you to close up the space between two characters. For example, if you have a headline that says “Washington Takes a Bath,” the Wa in Washington may appear to be farther apart than other character pairs. You can kern the characters to remove the extra space.
Some programs offer additional tools for styling text. For example, Microsoft Publisher has a tool called WordArt, which treats text as a picture, giving you much more control over its appearance. You enter the command to insert a WordArt object, you type the text you want to use, and then select the options to make the text appear the way you want it to.
What About the Graphics?
Although you will spend loads of your time playing with your text, the real power of a desktop publishing program is that it also lets you place graphic elements on the page. What kind of graphic elements? There are numerous graphic elements you can put on a page:
If you have a paint or draw program, you can create an illustration and import it into your document.
If you think your own artwork leaves something to be desired, many desktop publishing programs come with a collection of clip art you can use to accent your publications. You can also purchase clip art separately.
If you have a scanner, you can scan an image or photo from paper, save it as a file, and import the scanned image into your document.
Most desktop publishing programs have tools for drawing basic shapes such as lines, circles, and rectangles. These objects let you provide visual devices for dividing the text on a page.
Chances are, your desktop publishing program can use files that have been saved in any of the more standard graphic file formats: .PCX, .TIFF, and .BMP. If your desktop publishing program does not support a particular format, you will not be able to import a file that has been saved in that format.
Importing Clip Art and Drawings
To place a picture on a page, enter the Insert Picture or Import Picture command. The command will vary from program to program. You’ll get a dialog box asking which graphics file you want to import. Select the drive, directory, and name of the graphics file you want to import. (You may also have to specify a file format.) Click OK. The program slaps the picture somewhere on the screen, usually inside a graphics box that surrounds the picture. You can then use the graphics box to move, resize, or crop the picture, as explained in the next section.
A graphics box can be a tricky thing to deal with. Some desktop publishing programs let you create the graphics box before you import the picture. This can distort the picture, because the picture might not have the same dimensions as the box. For example, if you have a picture of a tall, thin man and you import him into a short, wide box, you end up with a picture of a short, fat man. In other words, the box makes the man. If you try to insert a picture into a box of different dimensions, many programs will give you the option of fitting the picture to the box (which can cause distortion) or fitting the box to the picture. Or you can simply resize the box to reverse the distortion.
Squeezing and Stretching the Picture
Remember playing with Silly Putty? You can press it against your favorite Sunday cartoon, and then stretch it to twist the face all out of proportion. You can do the same thing with your on-screen pictures. When you click the image, handles appear around it. You can then drag the image to move it, or drag a handle to resize it. If you’re resizing an image, and you don’t want the Silly Putty effect, you may have to hold down the Shift or Ctrl key while dragging to prevent distortion.
In addition to resizing and reshaping an image, many desktop publishing programs let you crop the image. For example, if you have a picture showing an entire dog, and you only want to show the dog’s face, you can crop off the dog’s body. To crop a picture, you usually enter the Crop command and then drag one of the handles.
Dropping the Picture on Some Text
When you drop a picture on some text, the text usually has enough sense to get out of the way. The program automatically wraps (shifts) the text, so it flows around the picture. However, in some of the less powerful programs, you have to enter a command to wrap the text.
Stacking and Unstacking Objects
When you lay objects on a page, you eventually get overlapping objects, like a stack of pancakes. With pancakes, you can’t eat the one on the bottom unless you move it to the top or move the other pancakes off it. The same is true with text and graphics objects on a page. If you try to click an object that’s on the bottom of the stack, you end up selecting the object on top.
To get at the lower strata, you generally have to click the topmost object and then enter a Send to Back command that tells the object where to go. Some programs even offer on¬screen buttons to make the process easier.
What’s The Best Desktop Program for You?
If you don’t want to invest the time and money learning to use a desktop publishing program, try a full-featured word processing program, such as WordPerfect, Microsoft Word for Windows, or WordPro. These advanced word processing programs support several fonts and typestyles, allow you to import graphics, let you preview pages, and provide line drawing tools for accenting your documents.
If you’re an artist and you need to add stylized text to your drawings (to create ads or magazine covers, for instance), shop for a good graphics program, instead. CorelDraw has text styling tools that are much more advanced than the tools you’ll find in any desktop publishing program. Corel can also help you create calendars, greeting cards, brochures, and other small publications.
If you need the features of a desktop publishing program, think carefully about how you will use it most often before you buy; desktop publishing programs differ in the number of features they offer. Some programs are great for designing single pages for brochures and newsletters, but they lack the comprehensive features required for publishing long documents with repetitive page layouts, such as books.
If you want to create greeting cards, resumes, newsletters, business cards, and other short publications, programs such as Microsoft Publisher and Print Shop offer enough basic features to get the job done without overwhelming you with complexity.
For more intensive work, a program like PageMaker or QuarkXPress provides more features for refining the appearance of your pages.
The Least You Need To Know
In this tutorial, you learned a great deal about desktop publishing, including some advanced information about typesetting. Although all this information is vitally important (yeah, right), some facts are more important than others:
Desktop publishing programs let text and graphics rub elbows.
Although desktop publishing programs do let you type text and create graphic images, their main purpose is to manage the text and graphics that are created in other programs.
When you import text into most desktop publishing programs, the text is placed in a text box.
When you import a graphic image into a desktop publishing program, the image appears in a graphics box.
When you buy groceries, the bagger puts your groceries in a grocery bag (or sack, depending on where you live).
You can move an object on-screen by dragging it with the mouse.
When you select an object, handles appear around it. You can drag a handle to change the size and dimensions of the object.
If you have a good word processing program or a good graphics program, don’t waste your money on a desktop publishing program.
GTBank (Guaranty Trust Bank)
Account Name – Chudi-Oji Chukwuka
Account No – 0044157183
Then text the name of the Project topic, email address and your names to 08060565721.